Built to Spec. Checked Before Shipment.
Use these checkpoints to plan the inspection of custom, wholesale and project furniture. Agree the scope, acceptance criteria and records with Lenatees and your appointed inspector before production, using the approved specification, sample and packing requirements.
Photos supplied from the Lenatees production archive and labelled illustrations explain the checkpoints. They are not signed inspection reports, product test results or proof of a particular customer’s delivery. Agree who checks each item and how approval is recorded for your order.
Six inspection stages for furniture orders
Incoming Materials
Confirm that visible materials and key components match the order specification before they move into production.
- Upholstery type and colour reference
- Wood, metal and hardware selection
- Foam and filling specification
- Material condition on arrival
Frame & Construction
Review dimensions, alignment, joints and assembly details against the approved drawing or reference sample.
- Key dimensions and proportions
- Frame alignment and joint security
- Hardware position and function
- Product stability before upholstery
Foam, Filling & Comfort
Check the selected foam and filling layers, shape and comfort against the approved sample before the upholstery is closed.
- Foam type and layer arrangement
- Seat and back contour
- Edge alignment and clean preparation
- Comfort comparison with the approved sample
Upholstery & Finish
Inspect the visible workmanship, including seams, fabric tension and surface finishes.
- Stitching and seam alignment
- Fabric direction and surface tension
- Finish colour consistency
- Visible scratches, marks or contamination
Final Product Review
Compare the completed product with the order information before packing approval.
- Model, quantity and configuration
- Overall appearance and function
- All specified accessories and hardware present
- Buyer-specific labels or markings
Packing & Loading Check
Confirm that protection and identification match the shipping route and order requirements.
- Protective materials and carton condition
- Labels, product mix and packing list
- Loading sequence and space planning
- Photo record when requested
Agree how issues will be handled
| Issue Level | Typical Meaning | Example | Next Action |
|---|---|---|---|
| Critical | The issue affects safety, function or whether the product matches the order. | Wrong model, unsafe construction or missing essential part. | Hold, correct and inspect again. |
| Major | Use, appearance or specification is materially affected. | Obvious finish mismatch, unstable assembly or visible seam defect. | Rework or replace before release. |
| Minor | Small appearance variation that does not affect normal use. | Minor cosmetic variation within the agreed acceptance criteria. | Record the issue and resolve it according to the order requirements. |
Inspection planning by furniture category
| Review Point | Sofa & Lounge | Beds | Dining Furniture |
|---|---|---|---|
| Structure & stability | ✓ | ✓ | ✓ |
| Comfort layers | ✓ | ✓ | As applicable |
| Upholstery & seams | ✓ | ✓ | As applicable |
| Finish & colour | ✓ | ✓ | ✓ |
| Hardware function | As applicable | As applicable | As applicable |
| Packing & labels | ✓ | ✓ | ✓ |
Sofa sample approval checklist before production
For an OEM sofa order, record what you have approved against an identified model, sample and document revision before authorizing production. A message saying “looks good” does not explain whether you accepted the dimensions, upholstery, comfort or packing. Use a written approval record alongside the inspection stages on this page, and agree which unresolved items prevent production from starting.
Identify the reference before checking the sample
Start your furniture quality control checklist with the model or SKU, sample ID and revision, drawing revision, upholstery or finish references, reviewer and review date. For a sectional sofa, identify the configuration and orientation as well. If a drawing, swatch or sample changes, record the new reference rather than leaving two versions that could be mistaken for the approved one.
Agree the requirement for each item before recording the result. “Matches drawing revision B” is more useful than “size OK.” Use the dimensions and tolerances agreed for the selected model; this worksheet does not set universal acceptance limits.
Separate the observation from the decision
Give each check its own requirement or reference, observation and decision. Include relevant dimensions, upholstery appearance, seam position, comfort, assembly details and packing or label artwork within the agreed scope. Where a decision depends on physical feel or comfort, agree how the physical sample will be reviewed. Photos and video can support a discussion, but do not treat visual approval as confirmation of comfort or material composition.
Swipe across the table to review every column.
| Decision | What to record | Production action |
|---|---|---|
| Approve | The exact item and reference accepted, with reviewer and date. | Confirm separately whether all required approvals are complete and production is authorized. |
| Revise | The change required, who responds, and what needs another review. | Keep the affected model on hold until the required revision is approved. |
| Hold | The missing evidence or unresolved requirement, with an action owner. | Do not release the affected model until the hold is resolved and authorization is recorded. |
Hypothetical example: A buyer accepts the upholstery swatch for a two-seat sofa but asks for a different leg finish. Record the upholstery approval separately, mark the leg finish “revise,” identify the replacement finish reference and keep production on hold pending the required review. An accepted fabric does not mean the complete sofa is approved.
Carry the agreed reference into inspection planning
Download the blank sample approval checklist (CSV) to record these decisions. Use it to prepare the approval record for your order. Keep changes and follow-up visible until they are resolved, then agree which references will guide production checks and final inspection.
Sample approval defines the agreed reference; it does not establish that the bulk shipment conforms. Plan the later inspection scope separately. To discuss an OEM order, send your selected model, quantity, destination, sample references and open changes through our custom sofa manufacturing enquiry page. Ask for written confirmation of the approval responsibilities and production-release conditions for your order.
Define the checklist before production begins.
Send your order list, drawings, sample requirements and key inspection points. We can then agree on an inspection scope that suits your project.
Planning to appoint an independent inspector? Review our factory verification options, then agree the timing, access and inspection requirements for your order.
Buyer Questions
Which stages are covered by furniture quality control?
Quality control can cover incoming materials, frame construction, foam and filling, upholstery and finish, dimensions, final product review, packing and loading preparation.
Can a buyer provide a project-specific inspection checklist?
Yes. Buyers can provide drawings, approved samples, tolerances, finish standards and inspection points so the production team can review them before manufacturing begins.
How is export packaging checked before shipment?
The packing method, protection points, shipping marks and loading requirements are checked against the approved order and transport method before dispatch.