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Hotel FF&E procurementWhat’s in the quote?

A desk quote may cover the cable fitting or just the cut-out. Explore four details to specify before you send Lenatees your bill of quantities (BOQ).

Request a BOQ review Supply routes
Select a desk detail to see what to confirm in a quotation
Guestroom writing deskConcept drawing · Not to scale
Concept drawing An illustrative exploded view of a contemporary hotel writing desk. A marks the veneered desktop finish, B the cable opening, C the recessed right-hand drawer, and D the slab base and packing footprint. This is a concept illustration, not a dimensioned specification drawing. A B C D
Note A

Which finish sample and edge detail belong to this desk? Record their references on the BOQ.

Note B

Is the cable fitting included, or only the cut-out? Name the supplier and agree the opening on the drawing.

Note C

Which runner and handle should be priced? Ask both bidders to quote the same hardware or identify the substitution.

Note D

Does the base arrive assembled? Record who fits it on site and how the loose parts will be labelled.

Specimen BOQ / Four example lines

Who supplies what?

Download the scope worksheet CSV ↓
Example hotel FF&E procurement responsibility matrix
Line itemExample supply routeQuestion to resolve before pricing
Guestroom deskFactory-madeDoes the price cover the cable fitting or just the opening in the top?
Reading lampCoordinated purchaseWho orders the fitting and checks it against the specification?
Upholstery fabricBuyer-nominatedWho buys the approved fabric and releases it to the workshop?
Site installationExcluded unless agreedWho receives the cartons, unpacks the furniture and installs it?

Use the worksheet to compare quotations. The signed project scope determines who orders, approves and installs each item.

From drawing to dispatch

Approval records
Close-up of bundled wood components with visible grain and cut endsLarge packed furniture cartons arranged inside an open red shipping container
Wood components and packed cartons from the Lenatees archive. Visit the workshop · Quality checks
  1. Mark the quotation

    List quantities by room type. Beside each BOQ item, record inclusions, excluded work and any nominated supplier.

  2. Release a drawing

    Give the signed drawing and finish sample a revision reference. For the desk, show the approved position and size of the cable opening.

  3. Close the inspection

    Compare the finished item with the approved references. Record any correction against its BOQ line before authorising packing.

  4. Read the carton mark

    Match each carton to the packing list and room type. Agree who receives loose fittings and where they belong on site.

Already have a BOQ or drawings? Email your project files. For an initial scope review, describe your project below.

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Buyer Questions

Can Lenatees review a hotel furniture BOQ before quotation?

Yes. The review can identify room types, item descriptions, quantities, drawing gaps, material requirements and points that need clarification before pricing.

What information is needed to begin an FF&E procurement review?

Send the BOQ or furniture schedule, available drawings, material and finish requirements, room quantities, destination and target project schedule.

How are hotel furniture mock-ups and production approvals handled?

The proposed mock-up, material approval and production checkpoints are recorded in the quotation or project plan after the scope has been reviewed.

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