Comparison item,What to compare,Buyer requirement,Buyer reference or approval,Supplier A quoted scope,Supplier A exclusions or deviations,Supplier A quote reference or approval,Supplier B quoted scope,Supplier B exclusions or deviations,Supplier B quote reference or approval,Supplier C quoted scope,Supplier C exclusions or deviations,Supplier C quote reference or approval
Template use,"Blank planning template. No actual quotation or supplier information is included. Fill buyer requirements once, then enter each supplier's written quote, exclusions and supporting reference. Duplicate item rows for additional models or variants. Leave unresolved items open; record approved differences before comparing totals.",,,,,,,,,,,
Quote identity and terms,"Identify the supplier, quote reference, issue date, validity period, currency, payment terms and relevant version. Keep earlier quote revisions separately.",,,,,,,,,,,
SKU and drawing revision,"Use the same SKU or model and dated drawing revision. Record assembled product dimensions and units separately from packed dimensions. Identify configuration, mechanism and accessory options.",,,,,,,,,,,
Quantity by model and variant,"List quantities by SKU, upholstery, finish, size and configuration. Confirm how mixed variants and reorder quantities affect the quoted price.",,,,,,,,,,,
Upholstery codes and coverage,"Record material supplier codes, composition, color and approved swatch. Mark upholstery coverage and panel boundaries on the drawing, including non-contact surfaces and seam details.",,,,,,,,,,,
"Frame, support and hardware","Match frame materials, construction, suspension, hardware, legs and mechanisms to the agreed specification. Record any substitution for buyer approval.",,,,,,,,,,,
Seat comfort and cushion reference,Identify the cushion and filling specification and the physical sample used to approve comfort. Record the sample revision and who approves it.,,,,,,,,,,,
Finish and color references,"Record finish codes and the physical reference for wood, metal and visible components. Identify the approval method and any permitted variation agreed in writing.",,,,,,,,,,,
Product price and order total,"Request unit prices and line totals for the same quantities and specification. Identify the currency, included taxes or duties and separately priced services. Compare totals only after scope differences are resolved.",,,,,,,,,,,
MOQ and quoted quantity basis,"Ask for the quoted minimum by model, upholstery, color or finish. Confirm mixed-order restrictions and how quantities below the quoted basis change cost or availability.",,,,,,,,,,,
Sample and development fees,"Separate prototype, sample, drawing, tooling and development charges. Confirm sample delivery costs, revision charges and any written order-credit conditions.",,,,,,,,,,,
"Branding, artwork and labels","Specify logo placement, artwork revision, labels, instructions and carton marks. Agree who supplies and approves content, and list setup or printing charges separately.",,,,,,,,,,,
Sample and production approvals,"List required drawing, swatch, sample and production approvals. Record the approver, revision, date and written acceptance reference. Do not assume a quotation approves a sample.",,,,,,,,,,,
Lead time and start conditions,"Separate sample, production and transport timing. Confirm the start event, deposit and approval prerequisites, material availability, shipment-release conditions and changes that restart timing.",,,,,,,,,,,
Packing and included accessories,"Specify packing materials, protection, assembly state, hardware, instructions and spare parts. Confirm which packing services and packaging changes the quote includes.",,,,,,,,,,,
Carton count,Confirm cartons per model and variant and total carton count for the order. Identify components shipped separately and any pallet or crate count.,,,,,,,,,,,
Measured packed dimensions,"Request confirmed external packed length, width and height for each carton type, with units, measurement date and packing configuration. Mark estimates separately. Use packed measurements for freight planning; product dimensions do not replace them.",,,,,,,,,,,
Confirmed packed weight,"Request gross and net weight by carton type with units, confirmation date and packing configuration. Separate any pallet or crate weight. Mark estimates and missing measurements as unresolved.",,,,,,,,,,,
Freight and service scope,"Use the same destination and named delivery place. Record the agreed delivery term and version if applicable, included freight and handling, insurance, customs, duties, unloading, assembly and installation. State excluded services and separately priced charges.",,,,,,,,,,,
"Inspection, testing and documents","State buyer-required inspection, test scope and documents. Agree who arranges and pays, the exact model or material covered, evidence required, timing and acceptance criteria. Record pending evidence rather than assuming compliance from a product image or quotation.",,,,,,,,,,,
Changes and unresolved items,"List specification changes, substitutions, excluded items and unresolved costs. Record the responsible person, next confirmation date and buyer acceptance reference before comparing the final order total.",,,,,,,,,,,